![]() ![]() Modifying existing categoriesĬolor categories are great for grouping similar messages, calendar events, tasks, or contacts. You can name each of the categories and add different colors for easy identification of your emails. Click on save, and a new category will be added.Choose a custom color from the drop-down menu and add a shortcut key.In the inbox section, you can create a new name.A box labeled as color categories appears.In the pop-up box, scroll down to the bottom and select Manage Categories.On the Outlook Home tab, easily navigate through the Tags section and click on Categorize.Let's look into how to create a new category below. To use Outlook categories, you need first to create a new category, customize it, and sort it. Let us show you how to create or modify the categories for your workflow. Customizing Outlook Categories for your personal workflowĬustomizing Outlook Categories is a great to organize your emails and tasks to suit your workflow. You can also set the date and time, along with the recurrence of the event when the appointment is scheduled. Each category can be color-coded, allowing you to easily identify and group related tasks. The tasks on the calendar can be easily organized into categories. If you don’t see the category you are looking for, create a new category from the list.Select Categorize and select the category you want to apply to it, or mark the checkbox next to the category to remove it.Click on the Calendar icon and open your calendar.Outlook lets you add categories to their calendar events which enables you to organize and visually differentiate different tasks and events. Once you're comfortable with the basics, Outlook offers advanced categorization features to further streamline your workflow. Click on Search, and you’ll get access to three of your latest searches.Īdvanced functionality: Using categories for calendar events and tasks.In the next menu, add information that will specify your filter.The downward arrow at the right opens the Filter menu. Click on the search bar and find the folders that have the emails you want to filter.If you want to filter and search your emails by category, then Outlook is helpful to locate and organize your emails with the utmost efficiency. Compose your email and send it with the specified category assigned for outgoing messages in the Sent Items folder on Outlook.In the properties dialogue box, select a category from the drop-down list.In the email window, select the Message option button in the Tags group in the Message tab.To make use of Outlook Categories, you need to assign these categories to your email, as seen below. Beginner functionality: Organizing emails into categories This allows you to locate your messages and visually distinguish items based on desired criteria or themes. Outlook Categories makes it easier to find the messages you need, by using the search function within your inbox to view only emails of a specific type. Outlook Categories is a feature offered by Microsoft Outlook that lets users visually organize or color code messages in their inbox for better organization and easier retrieval. ![]()
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